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  "Author" : "Mark Heline",
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    "Text" : "REQUEST FOR PROPOSAL (RFP).",
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    "Text" : "Date: 10/21/2016.",
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    "Text" : "1.\tOverview of the Gates Corporation\t3.",
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    "Text" : "Overview of the Gates Corporation.",
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    "Text" : "Gates Corporation (“Gates”) is the world’s leading manufacturer of power transmission belts and a premier global manufacturer of fluid power products.  Our highly engineered products are critical components used in diverse industrial and automotive applications where the cost of failure is very high relative to the cost of our products.  We provide a differentiated value proposition to our customers by offering a complete portfolio of premium product and service solutions for both replacement and first-fit applications across our targeted end markets, which encompass process and specialty, construction, agriculture, energy, transportation, and automotive.  We sell our products globally under the Gates brand, which is recognized by distributors, original equipment manufacturers, and installers as the premium brand for quality and technological innovation, a reputation which we have built for over a century since our founding in 1911.",
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    "Text" : "As an engineering leader with a strong foundation in research and development, Gates is committed to advancing the science of motion performance by developing safe, forward-thinking products, services, systems, and solutions, as well as fostering long-term customer and employee relationships. Headquartered in Denver, Colorado, Gates employs over 14,000 people across 106 locations in 30 countries.",
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    "Text" : "Gates sells its products directly through a network of 150,000 valued partners worldwide.",
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    "Text" : "Gates has enjoyed an international business presence for over 60 years and today is in such diverse locations as North and South America, Europe, Middle East and Africa, the entire Asia Pacific region, and India.",
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    "Text" : "The Gates World Headquarters are located in Denver, Colorado, employing more than 400 dedicated professionals.",
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    "Text" : "If it moves you, there's a good chance Gates has a part in it.",
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    "Text" : "Gates Powering Progress.　.",
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    "Text" : "Overview of the Project.",
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    "Text" : "This Request for Proposal (RFP) is for Gates to evaluate cost effective alternatives for a worldwide Enterprise Master Data Management and Governance platform. This RFP provides potential MDM/MDG software and Solution Provider(s) the objectives and scope to allow for a comprehensive response to the requirements that Gates has identified.  The Enterprise Master Data Management and Governance platform could be hosted at the Gates co-location data center (Zayo) located in Denver Colorado, or could be a SaaS solution/subscription on a secured private cloud.  This project includes a software solution purchase, a Pilot, Phase 1 and Phase 2.",
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    "Text" : "Background.",
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    "Text" : "Today, the Gates enterprise environment resides on 26 instances of 7 different ERP’s. These instances do not have a formal MDM process or solution in place. As a consequence, there is significant master data inconsistency and duplication, resulting in low master data quality.",
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    "Text" : "The strategic goal of Gates in the foreseeable future is to shrink the ERP footprint and standardize on a regional or single global ERP model.  Achieving ERP standardization, governance and quality of existing master data are of utmost importance. This RFP is to address the critical objective to deploy a global solution (NA, APAC and EMEA) to include business processes and tools to support master data lifecycle management.",
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    "Text" : "Proposal Requirements.",
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    "Text" : "In the Proposal, each Solution Provider must respond to the requirements defined in this Section and the corresponding Exhibits. Each of the artifacts defined in the Exhibits shall represent the Service Provider’s experience with global solutions and implementations comparable in size and structure to Gates. Exhibt R - Response is the key document for Service Provider responses.",
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    "Text" : "Additional attachments of other pertinent documentation by the Solution Provider’s are appropriate for the response.",
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    "Text" : "Guiding Principles – Please confirm understanding and agreement with the Guiding Principles.",
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    "Text" : "The MDM/MDG implementation program  will be a greenfield implementation and will not be bound by any existing system constraints.",
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    "Text" : "The MDM/MDG implementation program is divided into three separate phases:",
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    "Text" : "Pilot Phase: Will address two or three high priority ERPs with limited master data set (Direct procurement only). The ERPs selection will be based on Direct Procurement spend and immediate business needs to drive compliance in procurement processes. The pilot will be used to create overall MDG solution deployment strategy.",
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    "Text" : "Phase 1:  Will address all major ERP systems and produce a global design for MDG processes and data model for all master data relevant for SCM. During this phase implementation team will collaborate with Global ERP and Commercial Applications teams. These teams will be responsible for design of a global leading practices template (GLPT), and MDG will have to integrate into the GLPT.",
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    "Text" : "Phase 2: Is related to data migration efforts from legacy ERPs to global ERP. This phase assumes that master data model is established in phase one with relevant rules, and that cleansing, enrichment, data standardization, and data migration processes are repeatable.",
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    "Text" : "All current and future Gates entities will adopt the target MDM/MDG solution.",
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    "Text" : "The MDG solution will be adopted by, and localized as required, for any international locations.",
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    "Text" : "Gates will consider both “on premise” and “cloud” hosting options, but will lean more towards a cloud based solution and subscription based licensing.",
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    "Text" : "Gates strongly prefers to implement “out of the box” functionality and only customize for key differentiating processes.",
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    "Text" : "Gates strongly prefers to implement MDM/MDG in a phased approach, starting with Sourcing & Procurement business function as the first phase of the project.",
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    "Text" : "Gates is strongly committed to investing in change management and training.",
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    "Text" : "Gates will not tolerate any disruption to business during implementation.",
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    "Text" : "Functional & Technical Requirements – The Exhibits outline the detailed requirements of the project as defined below.  Exhibit R is for Response and is the Spreadsheet where each Service Provider shall complete their proposal.",
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    "Text" : "General Requirements:",
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    "Text" : "MDM/MDG Infrastructure sizing and deployment  - (Exhibit 1 – Section 1).",
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    "Text" : "Act as an advisor and collaborate with Gates  IT Infrastructure Team.",
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    "Text" : "Performance tuning and monitoring.",
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    "Text" : "Develop methodology and extensible design to deploy additional interfaces to other ERP systems. - (Exhibit 1 - Section 2) Note: Please answer questions in the Exhibit R – Section 1 & 2.",
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    "Text" : "Help define and establish Master Data Governance Organization - (Exhibit 2 - Appendix A).",
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    "Text" : "Evaluate, define, and implement Change Management activities to ensure that the new MDM/MDG solution, tools and processes are adopted by the business and that they will provide the intended benefit to the organization. This will also include the development of a training program and related documentation.",
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    "Text" : "Scope of the Pilot Phase is to demonstrate whether or not a MDG solution and its analytics capabilities will help Gates identify following:",
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    "Text" : "Examine inconsistencies and issues such as duplication or inaccuracy of Item/Material Masters specific to a group of materials or commodities (i.e. elastomers) across few major ERPs (i.e. Oracle North America & BPCS EU).",
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    "Text" : "Analyze P.O.s that  have been issued in a recent past and determine level of compliance (correct material from approved supplier for negotiated price vs. maverick spend).",
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    "Text" : "Define approach on how to establish Delegation of Authority policy Compliance - (Exhibit 2 - Appendix E).",
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    "Text" : "Design approval workflows for P.O. across key ERP systems.",
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    "Text" : "Build a project plan and strategy how to rollout MDG and relevant analytics globally across all major ERPs in Phase 1.",
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    "Text" : "Phase 1:",
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    "Text" : "Scope of the Phase 1 is to establish One Gates Master Data Governance solution with adequate business processes and MDG organization, and to rollout this solution globally across Gates organizations. The objective is to reduce spend in Direct procurement for 1% through improved master data and improved analytics, and to bring Gates master data set to a level of readiness necessary for data migration in the event of  future global ERP implementation.  Following are key deliverables:",
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    "Text" : "Set up processes, rules, and cleans data for master data, first with focus on Sourcing and Procurement master data, followed by rest of the master data relevant from SCM prospective  - (Exhibit 2 - Appendix B):",
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    "Text" : "Profile existing master data in order of business priority (i.e. across major ERPs for a specific commodity and group of suppliers or similar).",
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    "Text" : "Define an ERP agnostic Data Quality Matrix.",
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